Commercial Officer

Job Description

Division: Sales & Marketing- COCO

Function: Finance & Accounts

Reporting into: Regional Business Controller

Level: M2/M3

Purpose of the Role

The incumbent in this role will do billing for its respective COCO location/ Regional Offices. He will be responsible to ensure strict credit control at the allocated location. Would also look after accounts payable, maintaining the Imprest system and accounts receivable function.  This role will also be responsible to do MIS reporting to the HQ team for consolidation. The roles would be performed as per set guidelines laid

Span of Control

Direct reports: 1 (Off roll/On roll)
Indirect reports: 0

Education

Minimum Requirements:

B Com / CA-Inter / ICWA

Experience

Relevant Experience of 4- 6 Years (Automobile, Manufacturing Industry)

Business Understanding

• Understanding of various business processes
• Good knowledge about SD module and credit control
• Able to handle TDS/GST transactions & making timely payment to the vendors
• Proficiency in SAP

Area of Responsibility

Receivable Management

OD balance list to be circulated daily, ensuring optimal working capital at your location, Regular receivable report to be circulated to the concerned team, to ensure collection within the period.

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Inventory Management

Vehicles aging more than 30 days to be reported on your monthly report, Stock report to be circulated along with your MIS, sales return should be part of your MIS, PV of stock to be done at least once in a quarter on the basis of ABC parameter, inventory w/off procedure to be followed when deviation/variance highlighted during PV check, to ensure no old age inventory.

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Invoicing/Cash Management

Maintaining books of accounts as per company policy, closure of books at every month/quarter as per company guidelines, Maintaining cash imprest system, cash management on daily basis, efforts to minimize cash expenses, cash billing to be allowed only in exceptional cases, installing POS machines. To ensure accurate cash management.

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Vendor Management

Timely invoice processing as per authority matrix, customer refund tracker to be maintained, sending vendor invoices to HO on the same day, vendor reconciliation to be done at every quarter-end. List of open advances to be circulated at every fortnight. This is done to ensure timely payments.

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MIS Reporting

Timely closing as per company guidelines, Delivering MIS report as per corporate calendar, Adequacy of provisioning to be ensured, No vehicle will be pending for released for accounting in SAP, GL scrutiny to be done at every month-end